Three steps, all online
No appointments and no originals in the post. You can order from a PDF or a scan of your household registration document.
Send the PDF, a scan or a clear photo of your household registration document.
Every field is translated, including notes recorded on the household registration document.
Within 2–4 business days, or 24 hours if urgent. Add a printed copy by post if you need one.
Your translation is compared line by line with your passport and other documents, so it has to be complete and exact.
What you receive
- Every field translated, including the notes recorded on the household registration document.
- Every name, date and number on the household registration document carried into the translation.
- The translator's NAATI stamp and certification statement, showing who translated it and their NAATI credential.
- Our letterhead with our address and telephone number, so the translation can be traced back to us.
The sổ hộ khẩu after 1 January 2023
Vietnam stopped using household books and moved residence records into a national database. Here is what that means for your documents.
What the fields on a sổ hộ khẩu and a CT07 mean
| On the document | What it is | In your translation |
|---|---|---|
| Họ và tên chủ hộ | The full name of the head of household | Head of household |
| Quan hệ với chủ hộ | Each member's relationship to the head of household, such as wife, son or daughter | Relationship to head of household |
| Ngày, tháng, năm sinh | Date of birth (day, month, year) | Date of birth |
| Nguyên quán · Dân tộc | The family's place of origin, and ethnicity, as two separate entries | Place of origin · Ethnicity |
| Nghề nghiệp | Occupation at the time of registration | Occupation |
| Số CMND | The number of the person's old People's Identity Card (Chứng minh nhân dân) | ID card No. |
| Ngày chuyển đến | The date the person moved into the household | Date moved in |
| Stamps of registration changes | Official stamps and signatures recording each change: a member added, a member moving out, a new address | Each entry translated with its date, and the stamp described |
| Nơi thường trú · Nơi tạm trú (CT07) | On a CT07: permanent and temporary residence, with the household head and each member's relationship to them | Permanent residence · Temporary residence · Household members |
What Home Affairs asks of a translation
From the Department of Home Affairs' guidance on documents in languages other than English:
- Provide the original document together with the English translation.
- In Australia, use a translator accredited by NAATI.
- Include the translator's full name, address and telephone number, and qualifications and experience in the language, all in English.
Our certified translations carry the translator's NAATI stamp and certification statement, on our letterhead with our address and telephone number.
What to send us
- The official household registration document as a PDF, or a clear colour scan where every line is readable.
- Every page in one file.
- For a book, every page that has entries or stamps. For a CT07 issued electronically, the PDF exactly as downloaded.
Frequently asked questions
My sổ hộ khẩu is no longer valid. Can I still have it translated?
Yes. Since 1 January 2023 the book is no longer proof of residence in Vietnam, but it remains a record of your household at the time. Home Affairs lists a family/household registration document among the alternative evidence of birth when a full birth certificate cannot be provided. Whether a particular document is enough is for the department to decide.
What is a CT07, and how is it requested?
Form CT07 is the confirmation of residence information (Giấy xác nhận thông tin về cư trú) issued by the police from Vietnam's residence database. It can be requested online through VNeID, the National Public Service Portal or the Ministry of Public Security's portal, or in person at any commune police office in Vietnam, regardless of where the person lives. It is free and valid for one year from issue.
Do you translate the whole book?
Yes. Every page that has entries or stamps is translated, so the household's history reads in full. Each page is priced as one page.
How long does the translation take?
Standard delivery for a household registration document is 2 to 4 business days. You can choose 1–2 business days, or urgent within 24 hours, at checkout.
Do I need an apostille on a sổ hộ khẩu or CT07?
Home Affairs' evidence guidance asks for the original document and an English translation and does not mention legalisation or an apostille. Vietnam joined the Apostille Convention with effect from 11 September 2026, so if another authority asks for one, it is issued by Vietnam's Ministry of Foreign Affairs. An apostille is translated as an extra page.
Can I get a printed copy?
Yes. The certified translation is always delivered as a PDF by email, and you can add a printed copy sent by post when you order.
Other Vietnamese documents we translate
Another document? See Vietnamese translation services.