Three steps, all online
No appointments and no originals in the post. You can order from a PDF or a scan of your birth certificate.
Send the PDF, a scan or a clear photo of your birth certificate.
Every field is translated, including notes recorded on the birth certificate.
Within 2–4 business days, or 24 hours if urgent. Add a printed copy by post if you need one.
Your translation is compared line by line with your passport and other documents, so it has to be complete and exact.
What you receive
- Every field translated, including the notes recorded on the birth certificate.
- Every name, date and number on the birth certificate carried into the translation.
- The translator's NAATI stamp and certification statement, showing who translated it and their NAATI credential.
- Our letterhead with our address and telephone number, so the translation can be traced back to us.
Getting your birth certificate from Vietnam
Copies are issued in Vietnam. Here is what to know if you are in Australia.
What each field on the birth certificate means
| On the birth certificate | What it is | In your translation |
|---|---|---|
| Họ, chữ đệm, tên | The full name: family name, middle name(s) and given name, in that order | Full name |
| Ngày, tháng, năm sinh | Date of birth (day, month, year) | Date of birth |
| Giới tính | Sex | Sex |
| Dân tộc · Quốc tịch | Ethnicity and nationality, as two separate entries | Ethnicity · Nationality |
| Nơi sinh · Quê quán | Place of birth, and hometown (the family's place of origin) | Place of birth · Hometown |
| Người cha · Người mẹ | The parents' names, with their own details where recorded | Father · Mother |
| Số · Quyển số | The registration number and register book number | Registration No. · Book No. |
| Nơi đăng ký · Ngày đăng ký | Where and when the birth was registered | Place of registration · Date of registration |
What Home Affairs asks of a translation
From the Department of Home Affairs' guidance on documents in languages other than English:
- Provide the original document together with the English translation.
- In Australia, use a translator accredited by NAATI.
- Include the translator's full name, address and telephone number, and qualifications and experience in the language, all in English.
Our certified translations carry the translator's NAATI stamp and certification statement, on our letterhead with our address and telephone number.
What to send us
- The official birth certificate as a PDF, or a clear colour scan where every line is readable.
- Every page in one file.
- If your copy was issued online, the PDF exactly as downloaded.
Frequently asked questions
My birth certificate is old and handwritten. Can you translate it?
Yes. Send the clearest scan you have. If any part cannot be read, we will tell you before translation starts.
Can I use a household registration book instead?
Home Affairs lists a family or household registration document among the alternative evidence of birth. Vietnam's household registration books (sổ hộ khẩu) stopped being valid on 1 January 2023, but an old book can still be translated as a historical record.
How long does the translation take?
Standard delivery for a birth certificate is 2 to 4 business days. You can choose 1–2 business days, or urgent within 24 hours, at checkout.
Do I need an apostille on my Vietnamese birth certificate?
Home Affairs' evidence guidance asks for the original document and an English translation and does not mention legalisation or an apostille. Vietnam joined the Apostille Convention with effect from 11 September 2026, so if another authority asks for one, it is issued by Vietnam's Ministry of Foreign Affairs. An apostille is translated as an extra page.
Can I get a printed copy?
Yes. The certified translation is always delivered as a PDF by email, and you can add a printed copy sent by post when you order.
Other Vietnamese documents we translate
Another document? See Vietnamese translation services.